Checklist of Annual Compliance for Private Limited Company in India

Running a Private Limited Company in India does not end with the incorporation. To remain legally compliant and to avoid various penalties, every company must follow a structured set of annual legal and regulatory requirements prescribed under the Companies Act, 2013 and MCA guidelines. These obligations are collectively known as Annual Compliance for Pvt Ltd Company.

At Compliance & Registration Services (CRSPL), we assist businesses across India in meeting their compliance obligations accurately and on time, allowing directors to focus on business growth without legal concerns. This blog provides a complete and updated checklist of Private Limited Company Annual Compliance applicable every financial year.

What is Annual Compliance for a Pvt Ltd Company?

Annual compliance for Pvt Ltd company refers to mandatory filings, disclosures, statutory meetings, audits, and record maintenance that a private limited company must complete every year, irrespective of its turnover, profit, or business activity. These compliances are filed with the Registrar of Companies (ROC) through the Ministry of Corporate Affairs (MCA) portal.

Failure to comply may result in heavy penalties, additional fees, director disqualification, and even strike-off of the company.

Why Annual Compliance is Important?

• Maintains the legal status of the company
• Avoids penalties and additional fees
• Ensures transparency and corporate governance
• Builds credibility with banks, investors and authorities
• Protects directors from disqualification under MCA rules

Whether you operate nationally or require Annual Compliance for Private Limited Company in Delhi, the compliance framework remains uniform across India.

Checklist of Annual Compliance for Private Limited Company

1. Board Meetings

Every Private Limited Company must conduct:

• Minimum 4 Board Meetings in a financial year
• The maximum gap between two meetings should not exceed 120 days
• Proper minutes of meetings must be prepared and maintained

(As per Section 173 of the Companies Act, 2013)

2. Annual General Meeting (AGM)

• AGM must be held once every year
• First AGM: Within 9 months from the end of the first financial year
• Subsequent AGM: Within 6 months from the end of the financial year, generally on or before 30th September or such extended date as may be notified by MCA
• Approval of financial statements and annual return is mandatory in AGM

(As per Section 96)

3. Preparation of Financial Statements

The company must prepare: -

• Balance Sheet
• Profit & Loss Account
• Notes to Accounts
• Cash Flow Statement (if applicable)

All financial statements must comply with Schedule III of the Companies Act, 2013.

4. Statutory Audit

• Appointment of a statutory auditor is mandatory
• Auditor must audit annual financial statements
• Audit report is compulsory for ROC filings
• Audit is mandatory even if the company has NIL turnover

(As per Sections 139 & 143)

5. AOC-4 Filing (Financial Statements)

Form AOC-4 is one of the most critical ROC filings: -

• Must be filed within 30 days of AGM
• Contains audited financial statements and auditor’s report
• Late fee: ₹100 per day
• Maximum late fee capped at ₹10,000

This filing forms a core part of ROC Compliance for Private Limited Company under Section 137.

6. MGT-7 / MGT-7A Filing (Annual Return)

• Filed within 60 days of AGM
• Contains details of directors, shareholders, shareholding pattern and company structure
• Mandatory even if the company has no business activity
• Late fee: ₹100 per day
• Maximum late fee capped at ₹5,00,000

This completes the Annual Filing for Private Limited Company under Section 92.

7. Director KYC (DIR-3 KYC)

• Every director holding a DIN must file DIR-3 KYC annually
• Due date: 30th September
• Non-filing leads to DIN deactivation, restricting director’s role in all companies

8. Income Tax Return Filing

• Private Limited Company must file ITR-6
• Due date: -
• 30th September (where audit is applicable)
• Mandatory even for companies with NIL income or loss

(As per Income Tax Act, 1961)

9. Maintenance of Statutory Registers

Companies are required to maintain statutory registers including: -

• Register of Members
• Register of Directors & KMP
• Register of Share Transfers
• Register of Charges

These registers need to be updated regularly and made available for inspection as required.

10. Event-Based ROC Compliances (If Applicable)

Apart from annual compliances, companies must file ROC forms for specific events such as: -

• Appointment or resignation of directors
• Change in registered office
• Share allotment or transfer
• Increase in authorized share capital

Penalties for Non-Compliance

Failure to complete Private Limited Company compliance requirements may result in: -

• Heavy additional fees and penalties
• Disqualification of directors
• Company marked as “Active Non-Compliant” on MCA portal
• Legal notices and prosecution
• Difficulty in opening bank accounts or raising funds

Why Choose CRSPL for Annual Compliance?

Compliance & Registration Services (CRSPL) offers end-to-end compliance solutions under one roof: -

• Dedicated compliance manager
• Timely reminders and accurate filings
• Affordable compliance packages
• Expert CA & CS assistance
• PAN-India service coverage

From startups to growing enterprises, CRSPL ensures hassle-free annual compliance every year.

Conclusion

Annual compliance is not just a legal formality; it is the core foundation of a company’s credibility, governance and long-term sustainability. Timely completion of the Annual Compliance for Pvt Ltd Company protects businesses from various legal penalties and helps to ensure smooth operations.

If you are looking for reliable and professional support for ROC Compliance for Private Limited Company, trust Compliance & Registration Services (CRSPL) to manage your compliance accurately and on time.

FAQs

1. What is compliance for a private limited company?
   Compliance refers to mandatory filings, audits, meetings, disclosures, and record maintenance required annually under the Companies Act, 2013, and the Income Tax Act.

2. What are the 5 key areas of compliance?

• Board & AGM meetings
• ROC annual filings
• Statutory audit
• Income tax return filing
• Director KYC & disclosures

3. What compliances are required after incorporation?

• Appointment of auditor
• Conducting the board meetings
• Maintaining statutory registers
• Filing AOC-4 and MGT-7 annually
• Filing income tax returns

4. What are the basic rules for a Pvt Ltd company?

• Minimum 2 directors and the shareholders
• Mandatory ROC and tax filings
• Statutory audit compulsory
• AGM and board meetings required
• Compliance applies even with zero turnover