How to Apply for BIS Exemption Certificate – Step by Step Process
In India, product quality and safety are regulated under the Bureau of Indian Standards (BIS) through various Quality Control Orders (QCOs). Many products require mandatory certification before they can be imported or sold. However, in specific cases, businesses can legally proceed without certification by obtaining a BIS Exemption Certificate (or exemption approval).
If you are an importer, manufacturer or startup, understanding the BIS Exemption Certificate Process is essential to avoid shipment delays, penalties or compliance issues. In this blog by Compliance & Registration Services (CRSPL), we explain everything in a simple, practical way.
What is a BIS Exemption Certificate?
A BIS Exemption Certificate refers to an approval or permission granted by the relevant government authority allowing import or use of products without mandatory BIS certification under specific conditions.
It is important to note: -
- The exemption is not always issued directly by BIS
- It is usually governed by the relevant ministry or department issuing the applicable QCO
- In some cases, it may be an approval letter, declaration or system-based permission, not a physical certificate
This falls under the broader BIS CRS Exemption and BIS Registration Exemption Process in India.
Legal Basis of BIS Exemption
BIS exemptions are generally governed under: -
- Applicable Quality Control Orders (QCOs)
- BIS Compulsory Registration Scheme (CRS)
- Relevant government notifications and trade regulations
The conditions for exemption vary depending on the product category and purpose of import.
Who Needs to Apply for BIS Exemption?
You may need to apply for a BIS Exemption Certificate if: -
- You are importing products covered under QCOs but in limited quantity
- The product is not meant for commercial sale
- You are importing components instead of finished goods
- The product is for R&D, testing or evaluation
- You are dealing with prototypes or sample units
Understanding BIS Exemption Eligibility is the first step before applying.
Types of BIS Exemptions in India
Common categories under BIS Exemption for Imported Products include: -
- R&D / Testing Exemption – For research and evaluation
- Personal Use Exemption – For non-commercial individual use
- Component Exemption – Parts not sold as standalone products
- Small Quantity Exemption – Limited units for testing or demo
- Temporary Import Exemption – Goods imported for short-term use
Each category is subject to conditions defined under the relevant Quality Control Order Exemption.
BIS Exemption Documents Required
Before starting the BIS Exemption Certificate Apply Online process, prepare the following: -
- Importer Exporter Code (IEC)
- Product description and technical specifications
- Invoice and packing list
- End-use declaration (clearly stating purpose)
- Undertaking for non-commercial use (if applicable)
- Authorization letter
- Company registration documents
- Test reports (if available)
Accurate documentation is critical for smooth approval.
Step-by-Step BIS Exemption Certificate Process
Step 1: Identify Product Applicability
Check whether your product falls under a mandatory BIS certification or QCO.
Step 2: Check Eligibility for Exemption
Determine whether your case qualifies under BIS Exemption Eligibility, based on: -
- Purpose (testing, R&D, personal use)
- Quantity
- Product category
Step 3: Prepare Documentation
Gather all required documents and ensure consistency in product details, invoice and declaration.
Step 4: Apply Through the Relevant Portal
Submit your application via the appropriate platform, such as: -
- BIS CRS portal (in applicable cases)
- DGFT / ICEGATE / concerned ministry portal
- Other authority-specific systems
This step forms the core of the BIS Exemption Certificate Apply Online process.
Step 5: Submit Declaration & Undertaking
Provide a declaration clearly stating: -
- Purpose of import
- Confirmation of non-commercial use (if applicable)
- Compliance with exemption conditions
Step 6: Authority Review
The concerned authority reviews and examines your application. They may: -
- Request additional documents
- Seek clarification on product usage
- Verify eligibility conditions
Step 7: Approval / Exemption Grant
Once approved, you will receive: -
- An exemption approval letter, OR
- System-based clearance, OR
- Permission recognized during customs clearance
This allows you to proceed with import under the BIS Registration Exemption Process.
Example for Better Understanding
Suppose a company imports 5 units of electronic components for testing purposes. Since the products are not for sale and fall under limited quantity, they may qualify for BIS Exemption for Imported Products, subject to proper declaration and approval.
Timeline for BIS Exemption
The processing time typically ranges between: -
5 to 20 working days, depending on: -
- Product category
- Authority involved
- Accuracy of the documents
Important Points to Remember
- Exemption is case-specific and conditional
- It does not permit commercial sale unless clearly allowed
- Authorities may reject applications if conditions are not met
- Always refer to the latest BIS Exemption Notification 2026
Common Mistakes to Avoid
- Applying without checking eligibility
- Submitting incomplete or incorrect documents
- Misdeclaring product usage
- Ignoring QCO applicability
Avoiding these ensures a smoother BIS Exemption Certificate Process.
How CRSPL Can Help
Compliance & Registration Services (CRSPL) provides: -
- End-to-end support for BIS Exemption Certificate Apply
- Eligibility assessment and documentation
- Coordination with the authorities
- Faster and error-free processing
This helps businesses avoid delays and compliance risks.
| Read More: Companies Compliance Facilitation Scheme 2026 – Complete Guide, Benefits & Registration |
Conclusion
Obtaining a BIS Exemption Certificate (or exemption approval) is essential for businesses dealing with regulated products but qualifying for exceptions. By following the correct and accurate BIS Exemption Certificate Process, preparing proper documentation and understanding eligibility criteria, you can ensure smooth import clearance and avoid legal issues.
Since the process may vary depending on product type and applicable regulations, it is always advisable to stay updated or seek expert guidance.
FAQs
- What is the exemption for BIS certification?
BIS exemption allows certain products to be imported or used without mandatory certification under specific conditions like R&D, testing or non-commercial use, as permitted by relevant authorities.
- How to apply for a BIS certificate online?
You can easily apply through the relevant government portal (such as BIS CRS, DGFT or ministry portals) by submitting product details, documents and required declarations.
- How many days will it take to get a BIS certificate?
It generally takes 5 to 20 working days, depending on the authority and also the completeness of the documentation.
- Is BIS certification mandatory for imported goods?
Yes, BIS certification is mandatory for products covered under Quality Control Orders. However, exemptions may be granted in specific cases.
- Which products require a BIS certificate?
Products such as electronics, electrical appliances, steel products, chemicals and other goods notified under Quality Control Orders (QCOs) must obtain BIS certification before they can be imported into or sold in India.
Disclaimer: The BIS exemption process may vary depending on the product category, applicable Quality Control Orders and the government notifications. Applicants should verify the latest official guidelines or consult professionals before proceeding.
